Last updated: September 22, 2026
1. About Stop Six Corporation and Stewardship HQ
Stop Six Corporation is a Texas corporation with its registered address at 777 Main Street, Suite 600, Fort Worth, Texas 76105, United States. Stop Six develops, owns, and operates the Stewardship HQ cloud-based membership and stewardship management platform for churches and ministries, together with associated websites, APIs, and support channels.
For purposes of applicable data protection laws, Stop Six generally acts as the “controller” of personal information relating to users of the Services and visitors to our websites, and as a “processor” of certain Customer Data when we process information on behalf of churches and ministries using the Stewardship HQ platform.
2. Scope of This Privacy Policy
This Privacy Policy applies to:
Personal information collected through our websites, including https://stewardshiphq.io and any related pages or subdomains we own or operate.
Personal information collected through the Stewardship HQ application and administrative portals.
Personal information obtained through customer onboarding, account management, support interactions, marketing communications, events, and other online or offline contact with Stop Six.
This Privacy Policy does not apply to third-party websites, applications, or services that we do not own or control, even if they integrate with the Services or are linked from our websites.
3. Definitions
For purposes of this Privacy Policy:
“Personal information” (also “personal data”) means information that identifies, relates to, describes, or could reasonably be linked to an identified or identifiable individual.
“Sensitive personal information” (or “sensitive data”) includes information such as racial or ethnic origin, religious beliefs, health information, precise geolocation, children’s data, and certain financial or biometric information, as defined under applicable privacy laws.
“Customer Data” means data submitted to, stored in, or transmitted through the Stewardship HQ platform by a church, ministry, or organization and its authorized users, which may include member records, family groupings, contributions, funds, attendance, and notes.
“Controller” and “processor” have the meanings given under applicable data protection laws.
4. Information We Collect
We collect and process the following categories of personal information, depending on how you interact with the Services:
Account and Contact Information
Name, email address, phone number, mailing address, organization name, role or title, and login credentials when you create or manage an account.
Billing and invoicing details, such as billing contact information and payment-related metadata processed through third-party payment processors.
Church and Ministry Information
Information about your church or organization, such as legal name, physical address, denominational or affiliation details, and administrative structure.
Customer configuration data such as fund names, group structures, and other organizational metadata you define in Stewardship HQ.
Member and Stewardship Information (Customer Data)
Member profiles, family relationships, attendance records, contributions, funds, giving history, and related notes that you or your authorized users upload, enter, or import into the platform.
Contact details for members and donors, such as email addresses, phone numbers, and physical addresses, subject to your organization’s own consent and notice processes.
Usage and Device Information
Log files, IP address, browser type, operating system, device identifiers, pages viewed, features used, time stamps, and interaction data that help us understand how the Services are used.
Telemetry and performance data related to application activity, errors, response times, and configuration settings.
Cookies and Similar Technologies
Cookies, web beacons, pixels, and similar technologies that store or collect information about your interactions with our websites and Services, including preferences and analytics data.
Data associated with online identifiers, such as cookie IDs, used to deliver site functionality, remember preferences, and measure usage.
Support, Sales, and Communications Data
Information you provide when you contact us for support, sales, or general inquiries, such as the content of your messages, support tickets, and associated attachments.
Records of communications (email, in-app messages, phone calls) with Stop Six relating to onboarding, implementation, training, or account management.
Marketing and Preference Information
Subscription preferences for newsletters, product updates, and marketing communications.
Engagement data such as email open rates, link clicks, and event registrations, when permitted by applicable law.
We may also collect de-identified or aggregated information that cannot reasonably be used to identify an individual; such information is not considered personal information under relevant privacy laws.
5. How We Collect Information
We collect personal information from the following sources:
Directly from you when you create an account, configure your organization, use the Services, contact us, participate in training or events, or subscribe to communications.
From your organization when your church or ministry creates or manages a Stewardship HQ account and designates you as an authorized user or includes you in Customer Data records.
Automatically through logs, cookies, and similar technologies when you access our websites or use the Services.
From third parties such as payment processors, email delivery vendors, analytics providers, or integration partners that you choose to connect to the Services, in accordance with their respective privacy policies.
6. How We Use Personal Information
We use personal information for the following purposes:
Provision and Operation of the Services
To create and manage accounts, authenticate users, provide access to Stewardship HQ features, and process configuration changes.
To store and process Customer Data on behalf of churches and ministries consistent with their instructions and applicable agreements.
Customer Support and Service Improvement
To respond to inquiries, troubleshoot issues, provide technical and operational support, and communicate about service incidents and updates.
To monitor, maintain, and improve the performance, security, and usability of the Services.
Billing and Administration
To manage subscriptions, invoicing, collections, and account-level financial records, including payment-related metadata processed via third-party payment providers.
Security, Fraud Prevention, and Compliance
To protect the Services, Customer Data, and our infrastructure from unauthorized access, misuse, fraud, and security threats.
To investigate and respond to incidents, enforce our Terms of Use, meet legal and regulatory obligations, and cooperate with law enforcement when required by law.
Communications and Marketing (where permitted)
To send service-related communications, including administrative messages, changes to policies, and product notices.
To send newsletters, product updates, and promotional content where permitted by applicable law, with the option for recipients to opt out at any time.
Analytics and Research
To analyze usage trends, measure engagement, and understand feature adoption to inform product development and service enhancements.
To generate aggregated or de-identified statistics for internal reporting and planning.
Where required by law, we rely on appropriate legal bases for processing, including contractual necessity, legitimate interests, compliance with legal obligations, and, where applicable, consent.
7. Cookies and Tracking Technologies
We use cookies and similar technologies on our websites and within the Services to:
Maintain session and authentication information.
Remember settings and preferences.
Measure and analyze usage and performance.
Support limited, non-invasive marketing and informational outreach.
You can manage cookie preferences through your browser settings and, where provided, our cookie banner or preference tools. Disabling certain cookies may affect the functionality or performance of the Services.
8. How We Share Personal Information
We do not sell personal information for monetary compensation, and we do not knowingly sell sensitive personal information or process personal information for targeted advertising in a manner that conflicts with applicable privacy laws. We may share personal information in the following circumstances:
Service Providers and Processors
With trusted third-party vendors that perform services on our behalf, such as cloud hosting, data storage, security, analytics, payment processing, email delivery, and customer support.
These providers are bound by contractual obligations to safeguard personal information and to use it only as necessary to provide services to Stop Six.
Integrations and Third-Party Services You Authorize
With third-party services that you choose to connect to Stewardship HQ (such as payment gateways or communication platforms), consistent with your configuration and their privacy policies.
Within Stop Six and Corporate Transactions
Within Stop Six for operational, administrative, and support purposes.
In connection with a merger, acquisition, restructuring, sale of assets, or other corporate transaction, subject to appropriate safeguards and notice where required by law.
Legal Requirements and Protection of Rights
When we believe disclosure is reasonably necessary to comply with applicable law, regulation, legal process, or governmental request.
To enforce our Terms of Use, protect the rights, property, or safety of Stop Six, our customers, or others, and to investigate suspected fraud or security incidents.
We may share de-identified or aggregated data that does not reasonably identify individuals for analytics, research, and business reporting purposes.
9. Texas Data Privacy and Security Act (TDPSA) and Other State Privacy Laws
The Texas Data Privacy and Security Act (“TDPSA”) and other state privacy laws grant certain rights over personal data and impose obligations on businesses that collect, use, and process such data. To the extent these laws apply to Stop Six and the Services, individuals in covered jurisdictions may have the following rights:
Right to know and access: To confirm whether we are processing personal data about you and to access such data in a readily usable format.
Right to correction: To request correction of inaccuracies in your personal data.
Right to deletion: To request deletion of your personal data, subject to certain exceptions (e.g., legal obligations, security, and fraud prevention).
Right to data portability: To obtain a copy of your personal data that you have provided to us, in a portable format.
Right to opt out: To opt out of processing of personal data for sale, targeted advertising, or profiling, where applicable.
Right to non-discrimination: To not be discriminated against for exercising your privacy rights.
We design our practices to align with these principles, while recognizing that certain nonprofit customers’ data and strictly B2B contexts may fall outside specific consumer-privacy regimes.
If you wish to exercise rights available under TDPSA or other applicable state privacy laws, you may contact us as described in Section 14 below. We will respond to verifiable requests within the timeframes required by applicable law, subject to permitted extensions.
10. Your Privacy Rights and Choices
Depending on your jurisdiction, you may have some or all of the following rights:
Access and Review: You may request information about the personal data we hold about you and obtain a copy, subject to authentication and legal limits.
Correction: You may request correction of inaccurate personal information.
Deletion: You may request deletion of personal information, subject to our legal, contractual, and operational retention requirements.
Restriction or Objection: You may, in certain cases, request restriction of processing or object to processing based on legitimate interests or direct marketing.
Opt-out of Marketing: You may opt out of non-essential marketing communications by using the unsubscribe link in our emails or by contacting us.
Cookie Preferences: You may manage cookies through your browser settings and available preference tools on our websites.
Where required, we provide appeal mechanisms for denied privacy requests and explanations of any lawful reasons we cannot fully honor a request.
11. Children’s Privacy
Stewardship HQ is primarily intended for use by churches and ministries and their authorized adult staff and volunteers, not by children directly. Customer Data may include records relating to children (e.g., families, youth groups, children’s ministries), which are managed by your organization through the platform.
Stop Six does not knowingly collect personal information directly from children under 13 via public-facing websites, and organizations using Stewardship HQ are responsible for obtaining appropriate consents for children’s information they choose to store in the platform. Where applicable law treats children’s data as sensitive, organizations must obtain appropriate parental consent before collecting or processing such data.
If you believe we have collected personal information directly from a child in a way that violates applicable law, please contact us so we can investigate and take appropriate action.
12. Data Security
We implement reasonable administrative, technical, and physical safeguards designed to protect personal information from unauthorized access, use, disclosure, alteration, or destruction. These measures include:
Secure hosting environments and network protections.
Access controls and authentication for administrative functions.
Encryption of certain data in transit and at rest where appropriate.
Logging, monitoring, and alerting for security-relevant events.
Internal policies and training related to data protection and confidentiality.
No system can guarantee absolute security, and you are responsible for maintaining the confidentiality of your account credentials and promptly notifying us of any suspected unauthorized access or misuse.
13. Data Retention
We retain personal information for as long as necessary to:
Provide and support the Services.
Fulfill contractual obligations to customers.
Comply with legal, regulatory, and audit requirements.
Maintain records consistent with applicable statutes of limitation and risk-management practices.
Customer organizations may configure or direct certain retention, archival, or deletion practices for Customer Data within the platform or via written instructions, subject to technical capabilities and legal obligations. When data is no longer required, we may delete it, anonymize it, or aggregate it in a manner that does not reasonably identify individuals.
14. Exercising Your Rights and Contacting Us
To exercise privacy rights, ask questions about this Privacy Policy, or submit a complaint, you may contact us using the following information:
Stop Six Corporation
777 Main Street, Suite 600
Fort Worth, Texas 76105
United States
Email: shq@stopsix.io
Website: https://stewardshiphq.io
When you submit a request, please describe the nature of your request (e.g., access, correction, deletion, opt-out) and provide sufficient information for us to verify your identity and relationship with a customer organization, if applicable. We may need to request additional information to confirm and fulfill your request.
If you are unsatisfied with our response and local law provides an escalation or appeal mechanism (for example, through a regulator or attorney general), we will provide information on how to pursue further review where required.
15. International Data Transfers
Our primary infrastructure is located in the United States, and personal information processed in connection with the Services may be stored or accessed there or in other jurisdictions where our service providers operate. If you access the Services from outside the United States, you acknowledge that your information may be transferred to, stored in, and processed in the United States and other countries that may have different data protection laws than your jurisdiction.
Where required by law, we use appropriate safeguards for international transfers, such as contractual protections or other legally recognized mechanisms.
16. Third-Party Links and Services
Our websites and the Stewardship HQ platform may contain links to third-party websites, applications, or services, or may enable integrations with third-party tools. This Privacy Policy does not govern such third-party properties, and their privacy practices may differ from ours. We encourage you to review the privacy policies of any third-party services you access or integrate with.
17. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, technologies, legal requirements, or other factors. When we make material changes, we will update the “Last updated” date at the top of this page and, where appropriate, provide additional notice (for example, by email or in-app notification).
Your continued use of the Services after any changes to this Privacy Policy become effective constitutes your acceptance of the updated policy.